Canadian immigration practice · internal office tools

The refusal arrived twelve days ago. Has anyone read the clock?

Two editions of one tool — for Ontario lawyers, and for RCICs regulated by the College. Six immigration matter types with intakes that filter themselves, a misrepresentation engine that demands every prior application before anything is drafted, and deadline counters for the windows you ascertain. No login, no server, no subscription.

Download and try free for 14 days Which edition am I? No card required for the trial.

Sound familiar?

Four ways immigration files actually go wrong — and what the tool does about each, as it appears on screen.

1 · The refusal file with an unread clock
CRITICAL
Judicial review window not ascertained
A refusal date is on the file and the review window has not been ascertained. Do it today, from the Federal Court sources — the tool does not know it and every day spent deciding is a day off the clock.
CRITICAL
Reconsideration sent without deadline protection
You should confirm whether a reconsideration affects any review deadline — treat every clock as still running, and escalate now.
A refusal file is a deadline file from the moment it arrives. The Refusal module opens with one demand — ascertain the window today — and flags the classic quiet killer: waiting politely for a reconsideration reply while the review right dies.
2 · The forgotten application from 2023
CRITICAL
Possible misrepresentation exposure
A refusal exists but its details are not recorded. Obtain the refusal letter and the prior application before drafting anything.
The most common misrepresentation problem is not a lie. It is inconsistency with a forgotten, agent-prepared application the client barely remembers. Every module demands every prior application, by every family member, to any country — and runs a consistency pass against it before anything is filed.
3 · Deadlines you ascertain, counters that watch them
Days since refusal12 days ago
Days to the JR deadline you entered3 days
Days to biometrics deadline21 days
Days to language test expiry44 days
The tool states no deadline, no period, no threshold — ever. You read the current sources, enter each window with your source recorded, and fifteen live counters keep them in front of you. Estimates for understanding, labelled as such, on every screen and every export.
4 · The ghost consultant
CRITICAL
Unauthorized representative involved
A prior preparer exists and their ongoing role is unrecorded. Resolve in writing who represents this client before filing.
Every module screens for the agent behind the file — who prepared the earlier applications, who holds the account credentials, who expects to be paid. You inherit their answers; the tool makes you read them first.

Interface reproduced from the working tool. Details are illustrative.

What it does

Built for the way an immigration file actually runs — from intake to decision to the road after a refusal.

Six matter types

Study Permit · Permanent Residence (Express Entry / PNP) · Spousal & Partner Sponsorship · Visitor / Super Visa · Refusal Response · Federal Court Judicial Review (Lawyer Edition). Each with its own intake, checklist and flag engine.

Intakes that filter themselves

Super-visa screens appear only on super-visa files. Common-law evidence fields replace marriage fields when the relationship type changes. Status-expiry questions appear only for applicants in Canada.

Practice notes on every critical flag

What to watch for, why it comes up, and what you should check — written like a senior colleague, never stating what the law is. Over 30 notes across the modules.

The fork, recorded

Reconsideration, fresh application, judicial review, appeal — four roads, different clocks. The Refusal module forces a written comparison and a written instruction, and records the roads not taken with their windows noted.

Verification sheets

A printable page per matter type: everything to confirm for yourself, and where — the official pages, Justice Laws, the Federal Courts sources, the College or the Law Society. Sign-off line included.

Dashboard, exports, offline

Every matter with two progress bars. One-click Word and Google Docs exports, print for the paper file, full backup and restore. Data stays in your browser; nothing is transmitted.

Two editions — buy the one that matches your licence

Same engine, different scope. Each edition's compliance layer, modules and referral gates are built for its regulator.

Lawyer Edition — LSO licensees (Ontario)

All six modules including Federal Court Judicial Review — leave, perfection countdowns, stay analysis, and the authorities-verified-personally discipline. Professional-obligation prompts reference the Law Society's instruments, always as things to verify.

Consultant Edition — RCICs (CICC)

Five modules scoped to consultant practice. The Refusal module's judicial-review road becomes a lawyer-referral gate: ascertain the window, record it, refer while it is still usable — because the clock runs during the hand-off. Professional-obligation prompts reference the College's instruments.

Neither edition extends what your licence permits, and neither states what your obligations are — each tells you where to verify them.

Try it — 14 days, free

The trial is the full tool: every module, every flag, every export. Download the edition that matches your licence, unzip, and open the file in your browser.

  1. Download the zip for your edition and unzip it somewhere permanent — your documents folder, not Downloads.
  2. Open the HTML file in your browser. It runs locally; nothing is uploaded, and it works offline.
  3. Run real files for 14 days, including the Word exports and verification sheets.
  4. Activate with the licence key from your purchase receipt. Your trial matters stay yours either way.
Download — Lawyer Edition Download — Consultant Edition Under 70 KB each. One file inside. No installer.

Price

One payment per edition. No subscription. Use it on your own machine for as long as you practise.

Launch — first 100 purchasers per edition, or first 3 months
$671$471
CAD, plus HST — per edition
Lawyer Edition — launch price

Consultant Edition — launch price
Standard
$671
CAD, plus HST — per edition
Lawyer Edition  Consultant Edition

Prices are in Canadian dollars, exclusive of HST; tax is calculated and added by Gumroad at checkout. Payment and delivery are handled by Gumroad; your licence key is issued with your receipt. Each launch code is limited to 100 redemptions per edition or three months, whichever ends first — when a cap is reached, that code stops working.

Questions

Which edition do I buy?
The one that matches your licence. The Lawyer Edition is built for licensees of the Law Society of Ontario and includes the Federal Court module. The Consultant Edition is built for RCICs in good standing with the College and routes Federal Court work to a lawyer referral. Buying the other profession's edition gets you prompts written for obligations that are not yours.
Does it know the deadlines?
No — deliberately. Windows and periods change, and a tool that states them goes quietly wrong. You ascertain each deadline from the current sources, enter it with your source recorded, and the counters watch it. The Refusal module's first demand is exactly that: ascertain the window today.
Where is my data stored?
In your browser, on your computer. No server, no account, nothing transmitted. That also means no backup unless you use the built-in "Back up all to device" — do, regularly.
Is it legal advice?
No. It is an internal working aid. It states no rule, no period and no figure; it prompts you to verify everything yourself. See the terms below and inside the tool.
Are the requirements kept current?
Nothing in it has been verified — deliberately. Every reference is marked UNVERIFIED and every calculation is an estimate for understanding only. The verification sheets tell you what to confirm and where, on the date of use.
Refunds?
The 14-day trial exists so you can evaluate the full tool before paying. Refund terms are as stated on the Gumroad listing.

Terms — please read before purchasing

NOT LEGAL ADVICE. NOTHING IN IT HAS BEEN VERIFIED.

These are internal working aids for regulated professionals — the Lawyer Edition for LSO licensees and those they supervise; the Consultant Edition for RCICs in good standing with the College of Immigration and Citizenship Consultants and those they supervise. The intakes, checklists, flags, counters and notes are prompts to think, not conclusions. They are not legal advice, not legal guidance, and must not be relied on in place of the professional's own analysis and verification.

No professional relationship of any kind is created by this website, by purchase, by download or by use. The author is not your lawyer or consultant, owes you no professional duty, and gives you no advice. This is the sale of a product by an individual — not offered by, on behalf of, or in association with any law firm or consulting firm.

Scope of practice. Nothing in either edition qualifies anyone to provide representation or advice or extends what a licence permits. Representation for consideration is restricted by law to authorized representatives; representation in the Federal Court requires a lawyer; some tribunal work requires a specific licence class. Each user must verify that each task is within their own authorization.

Every reference is UNVERIFIED and every calculation is an estimate for understanding only. The tools state no deadline, no period, no threshold and no rule. An empty flag list is not a clearance; a full progress bar is not a completed file.

Provided "as is" with no warranty of any kind. To the fullest extent permitted by law, the author accepts no liability whatsoever for any loss arising from use or inability to use these tools, including missed deadlines, refused applications, omitted steps and data loss. Use is entirely at your own risk. These terms protect the author from users; they do not reduce what a professional owes their own client.

Data loss. All data lives in your browser on your computer. There is no server-side copy and no recovery service.

Licence, copyright and enforcement

Each file and its contents are the copyright work of the author, protected under the Copyright Act (Canada). Purchase grants a single-user, non-exclusive, non-transferable licence for the purchaser's own practice; staff under the purchaser's supervision may use it on the purchaser's files. You may not copy, share, publish, resell, sublicense or distribute a file or an activation code; incorporate any substantial part into another product, service, precedent set, course or software; hold it out as your own work; or remove, disable or circumvent the activation. The licence terminates automatically on breach, without refund. All remedies are reserved, including injunctive relief, damages, statutory damages and an accounting of profits under the Copyright Act. Governed by the laws of Ontario and of Canada as applicable in Ontario; the parties attorn to the Ontario courts, without prejudice to Federal Court proceedings in respect of copyright.

Print flyers

One page each, letter size — for a colleague, a staff room, or a CPD table.

Lawyer Edition flyer (PDF) Consultant Edition flyer (PDF)